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Thread: BMW Grand Fall Meet @ Wolftrap NEW Updated INFORMATION

                  
   
  1. #1

    BMW Grand Fall Meet @ Wolftrap NEW Updated INFORMATION

    Quote Originally Posted by ase2dais View Post
    2007 BMW ANNUAL GRAND FALL MEET

    BMW of Ages

    @ Wolftrap Nat’l Park Vienna VA & Passport BMW Md

    Date : October 21 2007 Sunday
    Time : 8:00am – 3:00pm
    Place : Wolftrap Nat’l Park
    1645 Trap Rd
    Vienna, VA 22182
    (703) 255-1900 (park info)
    Directions here. http://www.google.com/maps?f=d&saddr...&cd=1&resnum=1
    Contact information: BimmerEast@gmail.com

    This is special engagement with a very limited registration necessary to guarantee parking, gifts count/parking; food, entertainment, raffles and fun
    This is a NCC and Passport BMW co-sponsored event open to all BMW owners:dance:
    Online Registration is NOW Open at the NCC site, pls watch for it and dont forget to register there but pls add your name on this thread so we know our first count
    http://www.nccbmwcca.org/index.php?id=97,1106,0,0,1,0
    Event Description::burnrubbe
    BMW Fall Meet is the celebration of BMW ownership and being a enthusiast...whether through ownership or admiration. As more and more become BMW owners in the Washington DC Area, they have always wanted to meet other BMW owners, to show off their recently acquired car, classic or new. As most new Bimmeristas have driven their cars on limitless occasion to experience the thrills of its handling and sensation, there comes a point when they would like to meet others in the area to share the same driving passion. It is because of this that it was necessary to bring back, by popular demand, the Fall Magic of 2006 Wolftrap BMW Meet. This year’s BMW Meet will relive the magic feel appreciating your BMW cars with your friends met at various forums and events.
    This event is designed by new members that felt a need to have a annual DC Metro local Bimmerfest type event open to members, their guests and friends. The highlight of the event will be a colossal rally enjoying the Fall cool breeze and colors along Virginia’s parks and its roadways towards Passport BMW dealership. The sponsoring dealership will provide entertainment, lunch, presentation of new products, raffles, club awards and community appreciation gifts. Early registration online secure will first 150 registrants their event participation.
    So, come share the camaraderie of the BMW Car Club, maybe have the opportunity to meet other club event chairperson who can further explain the different program available to you as a NCC member. This is also a venue for various BMW chassis owners to find a reason to take out drive their garage queens for a quick Sunday drive. If you have been doing DIYs all year long, use this opportunity to show off our modded car, who else will mostly appreciate what you’ve done but your own fellow Bimmeristas. This will be your time, because there will be no strangers here, just BMW friends that you have not met yet.
    .
    "Build It And They Will Come"
    come register Now, its filling very fast... only 120 cars can be accomodated by Passport

  2. #2
    Senior Member FrankoQ's Avatar
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    Quote Originally Posted by ase2dais View Post
    come register Now, its filling very fast... only 120 cars can be accomodated by Passport
    Wow! Lots of cars already registered. you better hurry!



  3. #3
    thats right Frank,

    fyi we've hit the 100 mark already as of last night, we can only take 120 as per Passport BMW.

    So, folks that registered considered yourself in, and show for Roll-Call at Wolftrap.

    However, those classic marque that have registered and will be trailering their cars can go directly to Passport. We know of only Bill W. that will do this, But special arrangement has to be made through BimmerEast@gmail.com or FrankoQ

    The Spirit of the Event is the Fall Rally amongst Friends and Fellow Enthusiasts. See you at the Fall Meet
    Last edited by ase2dais; 09-18-2007 at 11:18 AM.

  4. #4
    Senior Member X5Michelle's Avatar
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    I'm registered!

    Xoutpost.com - where you come for the information but stay for the friendships

  5. #5
    Registration is Closed

    We've have been advised by Steven NCC webmaster that 120 car limit was reached.
    We requested that the registration site be Closed,
    Names after 120 will be on the waitlist.

  6. #6
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    Is it possible next year

    to allow more than 120 vehicles? I just cruised through the forum after being out of town for a bit and would to like to have participated.

    I realize that there is sponsorship with this event and they had to cap it at some piont but it appears as though it filled up in less than a week. Given the interest level could we "up" the number for 2008?

    Brian

  7. #7
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    Sorry

    - more than 150 vehicles?

  8. #8
    Senior Member pseto's Avatar
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    Yes, next year we plan to have way more than 120 cars. Passport could only handle this many this year, and they are going thru the trouble of clearing out the lot to host us.

    They are planning to open a 10 acre facility by the end of this year, so if we host this again at Passport next year, we'll have more spots available.
    Paul Seto - NCC Board Member & Social Chairman

    2011 Mineral White M3 Coupe ZCP
    2000 Titanium Silver M Roadster
    2011 Space Gray 328ix Sedan

    Check out our NCC Facebook Page

  9. #9
    Junior Member KL2DC's Avatar
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    Quote Originally Posted by pseto View Post
    Yes, next year we plan to have way more than 120 cars. Passport could only handle this many this year, and they are going thru the trouble of clearing out the lot to host us.

    They are planning to open a 10 acre facility by the end of this year, so if we host this again at Passport next year, we'll have more spots available.
    +1

    I believe Passport mentioned when their new facilities are 100% up and running, they will be able to host up to 450 cars easy.

    So far the initial responses have been most encouraging. We envision this annual event to approach bimmerfest levels one day

  10. #10
    Senior Member FrankoQ's Avatar
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    Quote Originally Posted by brico View Post
    to allow more than 120 vehicles? I just cruised through the forum after being out of town for a bit and would to like to have participated.

    I realize that there is sponsorship with this event and they had to cap it at some piont but it appears as though it filled up in less than a week. Given the interest level could we "up" the number for 2008?

    Brian
    Brian,
    I can put you on wait list status.
    PM me your name, email car model and year.

    Frank.



  11. #11
    Pls be advised that from todays instruction from Passport BMW, there will be assigned parking for those 120 pre-registered folks. These 120 are the ones they said they can view as valid participants, for food, drawings, parking a gifts/giveaways.

    Passport cannot entertain anymore waitlist for the NCC site registration already had around 20 overflow registrants plus whoever else is compiling another waitlist

    Their position is, because of the facility restriction, they rather have the nos. they can support, entertain and safely house well, than having a large crowd of unhappy participants. Next years M3 release will definitely be a time for a bigger celebration, since their New facility will be ready by then.

    Your core organizer, are diligently, planning and orchestrating things behind the scene, so we can have a smooth flow of cars and folks can have a memorable time.

    It will be a great event no doubt! and thks for your patience and support.

    ~/ase

    ps. pls visit the e90post.com thread as more information is being release closer to the event
    http://www.e90post.com/forums/showthread.php?t=77365
    Last edited by ase2dais; 09-25-2007 at 07:29 PM.

  12. #12
    Rain or Shine as from last discussion from our sponsor its a go.

    Pre-Registered Event Attendees Must be at Wolftrap Sunday 21st Oct for to Roll-Call and to Get Their Pass for Passport BMW Md. Otherwise your reservation may be handed to someone on the waitlist at Wolftrap

    Pls Notify NCC VP ZChild or myself if your car will be trailered to Passport or any other special arrangement.




    OFFICIAL NOTES FOR THE 2007 BMW FALL MEET
    Pre-registred folks need to arrive early at Wolftrap
    so we have enough time to have time for a meet and greet,
    organize our huge gathering of cars,
    get a quick brief of what to be expected for the day,
    and hopefully still have ample time for a group photo or get some planned shots



    Sunday Oct 21/07
    Place is at Wolftrap!
    Wolf Trap Nat'l Park Filene Ctr East Parking
    1645 Trap Road
    Vienna, Virginia 22182
    ROLLCALL ENDS 9:30am to prepare for the rally

    http://www.e90post.com/forums/showpo...&postcount=134

    Directions.
    http://www.wolftrap.org/services/directions.html
    Wolf Trap is only three miles from the Beltway...just five minutes from Tysons Corner and 20 minutes from D.C. So while an evening at Wolf Trap feels like being in another world, it's really just a short drive away... and the parking is free. (Do NOT confuse the Dulles Toll Road with the Dulles Access Road. These roads run parallel to each other but the Access Road is for airport use only.)
    1st Meetup Place & RollCall:
    8;00am : core organizer should arrive and have on site brief
    8:30am-9:30 : Roll-Call for pre-registered folks, Pls BMWs only folks.
    9:30 : Roll-Call ends, on Site wait list folks fill slots (final roster updated to give to Passport)
    10:00 : Safety Briefing, what to expect for the days event and
    rules of engagement.
    10:15 Plan Departure (maybe a ad-hoc last opportunity photo shoot
    12-12:30pm: expected arrival at Passport BMW
    cars will have their assigned parking no. and plans will
    made to arrive in the order of assigned parking. Group leads will be
    briefed on how to attempt to do this
    12:30pm : Site Briefing and presentation of the group to Event Host who will
    take over the festivities with their information brief, and group shot
    and back to the show-room for lunch, special announcement, cheers :drink:

    Gum Ball Rallye Destination :
    departs Wolftrap Vienna Va @ 10:30am 21Oct twds
    Passport BMW Marlow Heights MD
    5050 Auth Way Marlow Heights, MD 20746
    using last years planned route
    Rallye, Convoy or Caravan route:

    YOU GUYS CHOSE GW ROUTE FOR CARAVAN
    Fall Folliage Tourist Eoute: George Washington Pkway/Old Town/Passport*
    *Rally Route will be handed for each car at Wolftrap on Sunday < CLICK HERE FOR ROUTE >

    .
    http://www.youtube.com/watch?v=JNDIUsHrvEU
    .



    Quote Originally Posted by tman View Post
    Nice. So how we deciding on the group assignments?
    There are 4 main rally groups and Passport has 5 colored parking areas
    1. NCC Group - Classics cars and mixed chassis (41 cars)
    Group Lead - Zchilds
    Asst Lead - open
    Parking 2 blue (22spots) + Parking 3 Green (20 spots)
    2. M Group - M3s, M5, M coupes etc (20 cars)
    Group Lead - ase2dais
    Asst Lead - taken
    Parking 1 - Pink colored front (20 spots)
    3. e90 Group - 325/330s, 328/335i (38 cars needs to be cut into 2 groups)
    Group Lead - tman
    Asst Lead - FrankoQ
    Asst Lead - Swoop
    Group Lead - KL2DC
    Asst Lead - iatacs
    Asst Lead - BK
    Parking 5 Yellow (47 spots to share with e92/93s)

    4. e92/93 - 328i/335i (21 cars)
    Group Lead - Pseto
    Asst Lead - Scottz
    Assr Lead - Spool
    Parking 4 Red (17 spots to take some spots from P-5 e90s)
    *this is the general guidance, Group leads are responsible for their group safety during the rallye
    The Rallye group leads are :
    1. Frank for any Registration/Wolftrap/Logistics Issues
    2. Pseto for any Route/cue sheets/Wolftrap/Passport parking issues, ShimShimhada is reportable to Pseto for any car arrangement**

    3. KL2DC for any photoshoot/video arrangements or instructions
    *Yves Badji from Passport will be onsite to greet and meet guest on behalf of passport.
    **car arrangement by color is not advisable due to time restriction
    ***minor onsite issue will be resolve by group leads

    expected arrival @ Passport BMW 12:00- for Photos, Lunch, Test Drives, Raffles and Fun (approx 3 hrs there)
    (aerial photos of previous meet(disregard date and time)
    Attached Thumbnails Attached Thumbnails Click image for larger version. 

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    Last edited by ase2dais; 10-14-2007 at 10:16 AM.

  13. #13
    Here's Your In-Production Commemorative BMW Fall Meet Shirt

    Let me start by giving thks to Event NCC Board Sponsor
    VP Zchild who help us get the funds for the project

    and add that this project was a group effort:
    * starting with the design by FrankoQ :respect:
    *pseto like the dated "2007" as we hopefully collect these
    *cycler and tman like a simple look, so the sleeve remarks were removed
    *iatacs19 suggested to minimized the logos/remarks and place at left chest:drool:
    *scottz idea of grey color was taken
    *to keep it trendy/up to date, dye and prewash was added to the mix. :confused0068:
    and of crse NCC and Passport had to be added tastefully at the back collar area :bulge:
    thks DC Metro for all your input, so now we know we have something that was collectively designed and created.

    :thumbsup: Bravo DC Metro


    [/IMG]

    Also btw Fall Meet Attendees watch from the folks wearing this caps
    they are your guide and assistance during the Fall Meet Event


    .
    Attached Thumbnails Attached Thumbnails Click image for larger version. 

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    Last edited by ase2dais; 10-13-2007 at 10:36 PM.

  14. #14
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    Your previous posting is ambiguous; it states in one place that "Roll Call" ends at 10:00, and in another place that "Roll Call" ends at 9:30. It also states that people already reserved may lose their reserved spots to people on a wait list if not registered "early". That sounds like a poor planning procedure; according to your notice, you should not deny any pre-registered person before 10:00 AM. That is what pre-registration is all about, after all.

    Please clarify your intensions. Thanks very much.

    Alan

  15. #15
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    Question Translation requested

    Hello Zach,

    As NCC VP and coordinator of the Fall Meet, perhaps you can clarify the previous posting response and provide a proper answer to the question. I am sure that other registrants may be as confused about what time of day their participation may be (?) subject to denial. We all know that NCC is an inclusionary, not an exclusionary, Club.

    Thanks for providing a logical answer to everybody.

    Alan

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